Video conferencing vs. In-person meetings

By Aditya Pisupati

Video conferencing and in-person meetings are two common ways people communicate in the workplace. While both methods have advantages and disadvantages, the pandemic has shifted the balance in favor of video conferencing. In this blog post, we’ll compare video conferencing and in-person meetings to help you understand which is better for your situation.

Advantages of Video Conferencing

  1. Convenience: Video conferencing eliminates the need for travel, saving time and money. Participants can join the meeting from anywhere in the world, making it easier to coordinate schedules.
  2. Increased accessibility: Video conferencing makes it possible for individuals who may have difficulties traveling, such as those with disabilities or those living in remote areas, to participate in meetings.
  3. Improved productivity: Video conferencing can help keep meetings on track by allowing participants to see each other and share documents in real time. Additionally, video conferencing software can help eliminate distractions by muting participants when they are not speaking.
  4. Cost-effective: Video conferencing can be a cost-effective alternative to in-person meetings, especially for businesses with remote teams. Rather than spending money on travel, accommodations, and meals, participants can join the meeting from their own devices.
  5. Environmentally friendly: Video conferencing can help reduce the carbon footprint of businesses by reducing the need for travel.

Advantages of In-person Meetings

  1. Personal connection: In-person meetings allow for a personal connection that cannot be replicated through video conferencing. Participants can read body language, tone of voice, and facial expressions, which can help build stronger relationships.
  2. Increased engagement: In-person meetings tend to be more engaging than video conferencing because participants are more likely to be fully present and focused.
  3. Better collaboration: In-person meetings can lead to better collaboration because participants can work together on documents, brainstorm, and have impromptu conversations more easily.
  4. Enhanced creativity: In-person meetings can be more conducive to creativity because participants can bounce ideas off each other more naturally and engage in more spontaneous conversations.
  5. More memorable: In-person meetings tend to be more memorable than video conferences because participants can associate the meeting with a specific location and experience.

Disadvantages of Video Conferencing

  1. Technical issues: Video conferencing can be disrupted by technical issues such as poor internet connection, software glitches, and hardware malfunctions.
  2. Distractions: Participants may be more prone to distractions during video conferences, such as checking emails or social media.
  3. Lack of personal connection: Video conferencing can make it more difficult to establish a personal connection with participants because body language and facial expressions may not be as clear.
  4. Limited collaboration: Collaborating on documents or projects can be more challenging during video conferences, especially if participants use different software or operating systems.
  5. Limited creativity: Video conferencing may not be as conducive to creativity because participants may feel more restricted in their ability to bounce ideas off each other.

Disadvantages of In-person Meetings

  1. Cost: In-person meetings can be expensive due to the need for travel, accommodations, and meals.
  2. Time-consuming: In-person meetings can be time-consuming, especially if participants have to travel long distances.
  3. Limited accessibility: In-person meetings can be difficult for individuals who have difficulties traveling, such as those with disabilities or those living in remote areas.
  4. Environmental impact: In-person meetings can have a significant carbon footprint due to the need for travel.
  5. Disruptive: In-person meetings can disrupt the workday, as participants may need to take time away from their regular tasks to attend the meeting.


Video conferencing and in-person meetings both have their advantages and disadvantages. While in-person meetings may be more engaging and conducive to creativity, video conferencing is more convenient and productive.